Establishing a cloud software policy now will help your organization stay in control of cloud software purchases, as well as the life cycle of the software employees are using. Waiting to put this in place can create a situation where you have purchases being made in ways that are out of alignment with your financial and security processes.
We understand that for many organizations the idea of starting a policy from scratch can be slightly overwhelming. It can be difficult to know where to start and what you need to put in place to ensure that you remain organized and compliant. This is why we created our best practices policy and offer it to our customers to use. You can modify and tweak it based on your organization’s individual needs, but using the framework will save you a significant amount of time.
A benefit to establishing a cloud software policy now is that you can take the time to ensure congruence among various departments. Where finance may not have the opportunity to communicate their purchasing preferences normally, now they can do so while creating a process that is efficient for billing and management of cash flow. Likewise, the IT department can incorporate any requirements they have for ensuring system security while seamlessly staying in compliance with existing privacy policies. Bringing everyone together in these conversations makes it possible to address any potential pitfalls from the beginning. Instead of playing catch-up, your cloud software policy can place everyone on the same page.